Suggested Software Tools
Suggested Training for Authors
Forum Administration Guidelines
Web Site Considerations
Several issues to consider before you begin constructing a department web site:
- The site should bring value to your function. Design and content should do one or more of the following:
Improve Service to your internal customers
Increase Accuracy of the information
Increase Speed with which people can access the information
Reduce Cost and Effort of providing/publishing this information
- Determine who will design and build your site. For a basic site (non-application type pages), someone in your department/group can build the site or you can have the internal web vendor or an external vendor build your site.
- Updating information is crucial and maintenance of sites will be the responsibility of the department who "owns" the information (Information Technology can recommend training for the person who will be maintaining the site, see below).
- Determine who is the audience for the information and consider what they will be able to accomplish by using your site.
- Contact the Webmaster to determine if there are similar efforts underway and to discuss the best ways to accomplish your objectives.
Authorization and access to web server libraries is controlled by the Webmaster. Contact the Webmaster (ext. XXXX) to obtain access to your file library for web site creation and update purposes.
Naming Conventions and File Locations
Each business will have its own subdirectory and departments within that business will have their own sub-directory beneath the business level. All business' and departments' main home pages must be named index.htm or index.html.
Practice Good File Management for your site. That means, files of the same type should be stored in sub-directories below the main directory. For example, a sub-directory named images is suggested for all graphic elements associated with a department's home page. Also, be mindful of your filenames and the length of filenames. Avoid spaces whenever possible (use "-"," _", etc.) as it makes things cleaner, and keep filenames to a reasonable length (the "lovely little presentation my boss gave me to post.ppt" is not a great idea as a filename).
Keeping content and links up to date is the responsibility of the publishing department (the department who has ownership of the information). After a document and its links have been tested, it can be moved to the web server by placing the files in the proper subdirectory using FTP software (see FTP Procedures for details on using the WS-FTP Pro Software). All documents are automatically moved to production 4 times a day.
There are several important design and format details to keep in mind when creating an Intranet site. These considerations and standards are not meant to be restrictive but are presented to help ensure the overall consistency, success, and optimum performance of the Intranet.